Use these guidelines conjunction with any regional/local guidelines.

Appendix A: useful links / contacts  


Email address for the copyright First Responders - Each region has one or more 'Copyright First Responders' - library staff who can help with copyright queries. 

Regional groups/experts where they exist 

Joint Interlending and Document Delivery Group (KSS)

Pan Northern Document Delivery Agreement Group (PANDDA) 

SWIMS Network ILDS group (SWIMS Network) 

Appendix B: end-user declaration and copyright statements  

End-user declarations (for copies that will be supplied under Library Privilege) 

I declare that: 

  1. I have not previously been supplied with a copy of this by you or any other librarian; 

  1. I will not use the copy except for research for a non-commercial purpose or private study and will not supply the copy to any other person; and 

  1. To the best of my knowledge, no other person with whom I work or study has made or intends to make, at or about the same time as this request, a request for substantially the same material for substantially the same purpose. 

I understand that if the declaration is false in a material particular, the copy supplied to me by you will be an infringing copy, and that I shall be liable for infringement of copyright as if I had made the copy myself. 

Statements for library staff to use with supplied copies 

Copies supplied under the NHS CLA Licence: 

“This copy has been supplied to you under the terms of the NHS England CLA Licence. You may store your own copy (e.g. on your personal drive or own PC), and make further copies for other NHS colleagues. You may put it on an intranet page but not place it on the internet. Thank you for your co-operation.” 

Copies supplied under the Copyright Act, a Publisher Licence, or obtained from the BL, BMA or another non-NHS library: 

“This copy has been supplied to you under the terms of the Copyright Act. It is for your personal, non-commercial use only. You may not make further copies. Thank you for your co-operation.” 

Appendix C: references 

IFLA (2015) Guidelines for Best Practice in Interlibrary Loan and Document Delivery. The Hague: IFLA. [Online] [Accessed 03/04/2018]. Streamlining document supply task and finish group 2015-7 

Page last reviewed: 1 December 2023