At a glance summary for supplying copies to other libraries ILDS and copyright in the NHS guidance

Summary of guidance for NHS libraries supplying copies to other libraries.

A  To a library covered by the CLA Licence for the NHS in England5 

Which licence/ legislation is relevant? 

CLA Licence for the NHS in England. 

Does the other library need to have obtained a written/ticked declaration? 

No.

Are there any restrictions on WHAT or HOW MUCH can be copied? 

Almost every journal and book owned by/subscribed to by the NHS is covered by the CLA Licence, but to be sure, use the CLA Check Permissions tool at https://www.cla.co.uk/ (select Public Sector Licence). 

You may copy up to two articles from a single journal issue (or any number from a themed issue) and up to one chapter or 5% of a book (whichever is greater) but there is no restriction on the number of copies that may be made. Use statement 1

If the journal is not covered by the CLA Licence, you may supply a Library Privilege copy, as below. 

B  To a not-for- profit library not covered by the CLA Licence for the NHS in England 

Which licence/ legislation is relevant? 

Library Privilege permissions in the Copyright Act.

Does the other library need to have obtained a written/ticked declaration? 

Yes.

Are there any restrictions on WHAT or HOW MUCH can be copied? 

You may only copy one article per journal issue, or up to one chapter or 5% of a book. Use statement 2

 

5 This includes HEI and other non-NHS libraries contracted to provide library services to the NHS. For project related sharing, it also includes libraries in “collaboration partner” organisations. 

Page last reviewed: 29 September 2021