What are they? When can I use them, and how?

What are they?​

​Articles for which a copyright fee has been paid to the publisher. Once obtained,  they may be treated as if owned by the NHS, and shared and stored under the terms of the CLA Licence for the NHS in England.​

They typically cost £30-£40 each. However, some cost considerably more that this.  The cost will be displayed on screen.  If an article costs more than £50, we would ask that you to check with the requestor whether an alternative would meet the need.

When do we use them?​

​When an article is likely to need to be read by more than one person and you can’t source it from within the NHS (or when an article is required for individual use and you can’t source a Library Privilege copy even from BL.

How do we get them?

You must register your service with Reprints Desk.  Use your library's email address.

​Once registered, request CLA Licence CFP articles via https://cla-nhscontent.com/.

Reprints Desk can supply e-pubs ahead of print.  Orders are delivered in unencrypted (DRM-free) format by default.


Step 1

Is the copy for someone AND from something covered by the NHS in England CLA Licence?​


Make or obtain a copy under the Licence.  No declaration needed​. Sharing allowed.


Go to step 2.

Step 2

Does the person it is for need to make further copies/share it electronically with others?


Obtain a CFP copy. No declaration needed​. Sharing allowed.


Go to Step 3.

Step 3

Is a Library Privilege copy available?


Make or obtain a Library Privilege copy. Declaration needed​. No sharing.


Obtain a CFP copy. No declaration needed​. Sharing allowed.


Prepared by the NHS Copyright First Responders, updated July 2022.

Contact us via: [email protected].

For more on copyright for NHS library staff, see https://library.hee.nhs.uk/resources/copyright.

Page last reviewed: 26 September 2023